Ordering Copies/Certificates

Business entity filing copies and certificates are available for order. In some cases, a document image may not be available, particularly if the selected filing was dated prior to the implementation of document imaging technology. When the image is not available, your jurisdiction will scan the document or service the copy request in another manner. Your jurisdiction will notify you when the requested image is available.  

Select from the following options to begin your order:

• Perform a Business Entity (BE) search (Search for a Business Entity).
• Select Order Good Standing or Order Certified Copies.
• Select the Order Copies/Certificates button in the Shopping Cart.

How to order copies/certificates:

1. Navigate to the Corporations Division screen, and select an item from the Certificates & Copies pane (Order Good Standing or Order Certified Copies). The Search for a Business Entity screen displays.

2. Perform a search per Search for a Business Entity.

3. Select the BE from search results. The Details screen opens, displaying information about the selected BE.

4. Select the Order Copies/Certificates button to initiate your order. The business name appears at the top of the next screen.

5. To Order Certificates, use the up/down arrows or enter the quantity in the applicable field.

OR

6. To Order Certified Copies:

• In the Order Copies for all row, select Filings, all Filings and Periodic Reports, or all Periodic Reports in the drop-down list; use the up/down arrows or enter the quantity in the applicable field.
• In the Order Copies for selected items row (as displayed in the table), use the up/down arrow or enter the quantity.
• To view the associated filing document(s), select the View Document button.
• To display the periodic report(s) in the table, select the Show Periodic Reports check box.
• The Certified check box is already selected and cannot be edited. All online requests for copies are certified.

7. Select one of the following options:
• Return to Previous Page

Discards entered information and returns to the previous screen.

• Next: Add to Cart

Saves entered information and adds your items to the Shopping Cart. Refer to Managing Shopping Cart-BE for additional information. Once payment has been made, there are several options available for viewing copies and certificates.

How to view copies and certificates:

1. Select the View Documentation button from the Payment Information screen. The Order Summary screen opens. Select View Details, and depending upon the status of your filing, you can view correspondence and the order summary related to your order. If any part of your order is unavailable and documents must be scanned, a message to that effect displays. When the images are available, you will be notified by your jurisdiction.
2. If your jurisdiction has implemented two-step processing, a processor must review your filing after you submit your payment. You will be notified via the email address you entered during account creation. Included in that email is a link to view the Order Summary and filing documents.
3. Once the filing is accepted or rejected, another email from the jurisdiction will be sent to you. Correspondence is attached to that email in PDF format. To view the attachments, you must have the Adobe® Reader® software installed on your computer; select the Get Adobe Reader button or this link to download a free version from Adobe.
4. If the two-step process is not implemented, you can view correspondence after payment is made (see #1 above) or by opening the attachment(s) to your email when your filing has been accepted or rejected.   

Related Information

Managing Payments

Managing Shopping Cart-BE

 Search for a Business Entity

Verifying Certificates

Viewing Correspondence-BE